Types of Supported Use
Antidote 11 allows management of multiple personal dictionaries. The following two types of personal dictionary management can be distinguished:
- Management of a personal dictionary that is unique to a user
- Management of a personal dictionary that can be used by multiple users
If a personal dictionary is for the use of multiple users, the following recommendations apply:
- If a common personal dictionary is required, it should be read-only for all users.
- A person responsible for maintenance of the file should be designated.
No modifications should be made to a personal dictionary while a user is accessing it (even in read-only mode). With this in mind, it may be a good idea to temporarily restrict access to the folder that contains the common personal dictionary while replacing it.
Here are the conditions that apply as a result of the above recommendations:
- If a personal dictionary is exclusive to one user, only that user may have read/write access to the folder containing the dictionary.
- If multiple users of a group share a personal dictionary:
- One of the users must be designated as the person responsible for the shared dictionary.
- This person must carry out all modifications to the shared dictionary using their own personal dictionary.
- Other users of the group must use a copy of the responsible person’s personal dictionary as the shared personal dictionary.
- The person responsible for the shared personal dictionary must be the only one who has read/write access to the folder containing their own personal dictionary. This means that only the copy is shared while the original remains exclusive to the person responsible.
- Other users of the group must have read-only access to the folder containing the copy of the responsible person’s personal dictionary.
- The person responsible for the shared personal dictionary can always make modifications to their own personal dictionary (using Antidote’s integrated functions).
- For other users to benefit from the changes to the personal dictionary, the responsible person must copy their personal dictionary into the shared folder when no other user is accessing it, thereby replacing the former shared copy of the personal dictionary.